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Coach Fred Terms of Service

Last Updated: April 28, 2026 Effective Date: April 28, 2026

1. Acceptance of Terms

Plain English Summary: By using Coach Fred, you agree to these terms. You must be at least 13 years old. If you're using Coach Fred on behalf of a team, organization, or league, you're confirming you have the authority to do so.

These Terms of Service (the "Terms") form a binding agreement between you ("you" or "Coach") and GHP Labs LLC, a California limited liability company ("GHP Labs," "we," "us," or "our"), and govern your access to and use of the Coach Fred iOS application, the coachfred.app web dashboard, and any related services (collectively, the "Service").

By creating an account, downloading the Coach Fred app, or otherwise using the Service, you accept these Terms and our Privacy Policy. If you do not agree, do not use the Service.

You must be at least 13 years old to use the Service. If you are between 13 and the age of majority in your jurisdiction, you represent that a parent or legal guardian has reviewed and consented to these Terms. If you are using the Service on behalf of a team, organization, league, or other entity, you represent that you have the authority to bind that entity to these Terms.

2. Description of the Service

Plain English Summary: Coach Fred is a tool for adult coaches of youth sports teams. It helps you manage rosters, build lineups, generate AI-powered voiceovers, and use a coaching AI assistant. It's not for kids to use directly — it's for the coach.

Coach Fred is a software service that helps adult coaches of youth-sports teams manage rosters, build batting lineups and field positions, generate AI-powered voiceover audio for player walk-ups, select walk-up music through supported music services, and interact with the Coach Fred AI assistant.

We provide the Service on an "as available" basis. We aim for high availability but do not guarantee any specific uptime. Features may change, be added, or be removed over time.

The Service is intended for adult coaches. Children do not create accounts and do not interact with the Service directly.

3. Eligibility and Account Registration

Plain English Summary: You need an account. Use accurate info, keep your password safe, and don't share your account. You're responsible for what happens under your account.

3.1 Account Creation

To use most features of the Service, you must create an account. You may create an account using:

  • Your email address and a password
  • Sign in with Google
  • Sign in with Apple

You agree to provide accurate, current, and complete information during registration and to keep your account information up to date.

3.2 Account Security

You are responsible for safeguarding your account credentials. You must not share your account with any other person. You are responsible for all activity that occurs under your account, whether or not authorized by you. Notify us immediately at [email protected] if you suspect unauthorized access.

3.3 Coach-of-Record Responsibilities

When you enter information about players (children) on your team, you represent and warrant that:

  • You are an adult coach, manager, or authorized representative of the team
  • You have obtained any consent required from the players' parents or legal guardians under applicable law (including the Children's Online Privacy Protection Act, where applicable)
  • You will use player information only for legitimate coaching purposes related to that team
  • You will not enter information about a child whose parent or guardian has objected

You agree to indemnify GHP Labs against claims arising from your failure to obtain required consents (see Section 11).

4. License and Permitted Use

Plain English Summary: We give you permission to use Coach Fred for coaching your team. Don't copy it, resell it, or try to take it apart.

Subject to your compliance with these Terms, GHP Labs grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Service for your personal, non-commercial coaching of youth-sports teams.

You may not:

  • Copy, modify, distribute, sell, lease, sublicense, or create derivative works from the Service
  • Reverse-engineer, decompile, or disassemble any part of the Service, except to the limited extent applicable law permits
  • Use the Service to build a competing product
  • Resell access to the Service or use it on behalf of clients as a paid service without our written permission
  • Remove any proprietary notices or labels

5. Your Content and Team Data

Plain English Summary: You own the team and player info you put into Coach Fred. You're giving us permission to host it, process it, and use it to run the Service. Don't upload anything that isn't yours to share.

5.1 Your Content

"Your Content" means the information you input into the Service, including team information, player information (names, nicknames, jersey numbers, song selections), game details, lineups, profile photos, and messages to the Coach Fred AI assistant.

You retain all rights to Your Content. You grant GHP Labs a worldwide, non-exclusive, royalty-free license to host, store, process, transmit, display, and use Your Content solely as needed to provide the Service to you — including transmitting player names to our text-to-speech provider to generate voiceover audio, and transmitting your AI assistant messages to our AI provider to generate responses.

5.2 Voiceover Audio

When you generate voiceover audio for players, the player's first and last name is sent to our text-to-speech provider (currently ElevenLabs Inc.) and the resulting audio is stored in your account. Voiceover audio is accessible to you and to other coaches you have invited to your team. Voiceover audio is retained for as long as your account is active and is deleted when your account is deleted.

5.3 Your Representations

You represent and warrant that:

  • You have all rights necessary to provide Your Content to the Service
  • Your Content does not infringe any third party's intellectual property, privacy, or other rights
  • You have obtained any consents required from players' parents or legal guardians (see Section 3.3)
  • Your Content does not violate any applicable law

5.4 Removal of Content

We may remove or refuse to host content that we believe, in good faith, violates these Terms or applicable law. We are not obligated to monitor user content but reserve the right to do so.

6. Music Playback

Plain English Summary: Coach Fred can help you pick and trigger walk-up songs using your own Apple Music subscription. You're responsible for your music subscription's terms and for any licenses you need to play music at your games (like a public-performance license). We don't give you music rights.

The Service may let you select walk-up songs and trigger playback through your own subscription to Apple Music or other supported third-party music services.

You acknowledge and agree that:

  • Coach Fred does not provide music. Playback occurs through your own subscription to a third-party music service.
  • Your use of any third-party music service is governed by that service's own terms (e.g., the Apple Music Terms of Service).
  • You are solely responsible for any public-performance, synchronization, mechanical, or other licenses required to play music in your venue. Public performance of copyrighted music — even at amateur or youth events — may require licensing from organizations such as ASCAP, BMI, or SESAC. Many leagues, fields, or venues have blanket licenses; you are responsible for confirming what applies to your situation.
  • The Service does not grant you any rights in any musical work or sound recording.
  • Music selection and playback features depend on third-party services and may change or become unavailable without notice.

7. AI Features

Plain English Summary: The Coach Fred AI assistant gives you suggestions, not professional advice. It can be wrong. Use your own judgment, especially for anything safety-related.

The Service includes AI-powered features, including the Coach Fred AI assistant and AI-generated voiceover audio. You acknowledge that:

  • AI-generated output may be inaccurate, incomplete, or inappropriate, and should not be relied on as professional, medical, safety, legal, or other expert advice.
  • AI-generated output is provided "as is." You are responsible for reviewing and exercising judgment before acting on it, particularly for matters involving player safety.
  • Your inputs to the AI assistant are processed by our third-party AI provider (currently Anthropic, PBC) under that provider's terms.
  • We may use aggregated, de-identified data about AI feature usage to improve the Service. We do not use Your Content to train any AI/ML model.

8. Prohibited Uses

Plain English Summary: Don't use Coach Fred to break the law, harass anyone, attack the system, or do anything that could put kids at risk.

You agree not to:

  • Use the Service for any illegal, harmful, or fraudulent purpose
  • Upload, post, or transmit content that is unlawful, defamatory, harassing, threatening, abusive, hateful, or that exploits, endangers, or could harm any minor
  • Impersonate any person or misrepresent your affiliation with any team, league, or organization
  • Enter player information without the consent required from a parent or legal guardian
  • Use the Service to harass, bully, or intimidate any player, parent, or other person
  • Attempt to gain unauthorized access to the Service, other users' accounts, or our systems
  • Interfere with, disrupt, or attack the Service (e.g., DDoS, malware, scraping at scale)
  • Use any automated means to access the Service except through our publicly documented APIs
  • Use the Service to develop, train, or fine-tune any competing AI/ML model
  • Circumvent any usage limits, security measures, or access controls
  • Resell, sublicense, or commercially exploit the Service without our written permission

We may suspend or terminate your account at any time for violation of these prohibitions.

9. Privacy

Plain English Summary: Our Privacy Policy explains what data we collect and how we use it. By using Coach Fred, you agree to those practices.

Our collection and use of personal information is described in our Privacy Policy. By using the Service, you acknowledge our practices as described there. Where applicable, we comply with the California Consumer Privacy Act (CCPA), the California Privacy Rights Act (CPRA), and the General Data Protection Regulation (GDPR).

10. Disclaimers

Plain English Summary: Coach Fred is provided "as is." We don't promise it'll always work, be free of bugs, or fit a particular purpose. Use it at your own risk.

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, GHP LABS DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WITHOUT LIMITING THE FOREGOING, WE DO NOT WARRANT THAT:

  • The Service will be uninterrupted, secure, or error-free
  • AI-generated output will be accurate or appropriate for any particular use
  • Voiceover audio will sound or function as expected
  • Defects will be corrected
  • The Service will be compatible with your device or other software

The Service is not professional advice. Coach Fred does not provide medical, safety, legal, coaching certification, or other professional advice. Always exercise independent judgment, particularly for any decision affecting player safety.

Force majeure. We are not liable for any failure or delay caused by events beyond our reasonable control, including natural disasters, pandemics, government actions, war, terrorism, labor disputes, internet outages, or third-party service failures.

11. Limitation of Liability

Plain English Summary: If something goes wrong, our total liability to you is capped — no more than $100, or what you paid us in the last 12 months, whichever is greater. We're not responsible for indirect or consequential damages.

TO THE FULLEST EXTENT PERMITTED BY LAW:

  • No indirect damages. GHP LABS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOST PROFITS, LOST REVENUE, LOST DATA, OR LOSS OF GOODWILL, ARISING OUT OF OR IN CONNECTION WITH THE SERVICE OR THESE TERMS, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
  • Cap on direct damages. GHP LABS' TOTAL CUMULATIVE LIABILITY ARISING OUT OF OR IN CONNECTION WITH THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) ONE HUNDRED U.S. DOLLARS ($100) OR (B) THE TOTAL AMOUNT YOU PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.

Some jurisdictions do not allow the exclusion or limitation of certain damages. In those jurisdictions, our liability will be limited to the maximum extent permitted by law.

12. Indemnification

Plain English Summary: If your use of Coach Fred causes us to get sued — for example, because you didn't get the consent you needed before adding a player — you cover our costs.

You agree to defend, indemnify, and hold harmless GHP Labs and its officers, directors, employees, contractors, agents, and affiliates from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

  • Your use of the Service
  • Your Content
  • Your violation of these Terms
  • Your violation of applicable law (including COPPA and parental-consent requirements)
  • Your violation of any third-party right (including intellectual property, privacy, or publicity rights)
  • Music played by you using the Service, including any licensing or public-performance claims

We reserve the right to assume the exclusive defense and control of any matter subject to indemnification by you, in which case you agree to cooperate with our defense.

13. Termination

Plain English Summary: You can stop using Coach Fred any time and delete your account. We can suspend or terminate accounts that violate these Terms.

13.1 Termination by You

You may stop using the Service at any time. To delete your account, email us at [email protected] from the address associated with your account. We will remove your account, team, player, game, and voiceover data from active systems promptly (typically within 7 days), subject to limited backup-rotation retention as described in our Privacy Policy.

13.2 Termination by Us

We may suspend or terminate your access to the Service, with or without notice, if we reasonably believe you have violated these Terms, are using the Service in a way that creates risk to GHP Labs or other users, or for other legitimate business reasons. We may also discontinue the Service in whole or in part at any time.

13.3 Effect of Termination

Upon termination, your right to use the Service immediately ceases. Sections that by their nature should survive termination — including Sections 5.3 (Your Representations), 10 (Disclaimers), 11 (Limitation of Liability), 12 (Indemnification), 14 (Dispute Resolution), and 16 (General) — will survive.

14. Dispute Resolution; Governing Law; Arbitration

Plain English Summary: California law applies. We'd like to try to resolve any dispute informally first. If we can't, disputes go to binding arbitration in California — not a court — and not as a class action. You can opt out of arbitration within 30 days of accepting these Terms.

14.1 Governing Law

These Terms and any dispute arising out of or relating to them or the Service are governed by the laws of the State of California, excluding its conflict-of-laws principles. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

14.2 Informal Resolution

Before filing any formal claim, you and GHP Labs agree to attempt to resolve the dispute informally. Send a written notice describing the dispute to [email protected]. We will work in good faith to resolve the dispute within 30 days of receipt.

14.3 Binding Arbitration

If we cannot resolve the dispute informally, you and GHP Labs agree to resolve any dispute through final and binding arbitration administered by JAMS under its Streamlined Arbitration Rules, except as modified here. The arbitration will be conducted in Marin County, California, or by video conference. Judgment on the award may be entered in any court of competent jurisdiction.

14.4 Class-Action Waiver

YOU AND GHP LABS AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, COLLECTIVE, OR REPRESENTATIVE ACTION. The arbitrator may not consolidate more than one person's claims and may not preside over any form of representative or class proceeding.

14.5 Small Claims Exception

Either party may bring an individual claim in small-claims court if the claim qualifies, in lieu of arbitration.

14.6 Opt-Out

You may opt out of the arbitration agreement and class-action waiver by sending written notice to [email protected] with the subject "Arbitration Opt-Out" within 30 days of first accepting these Terms. Your notice must include your name, the email associated with your account, and a clear statement that you are opting out of arbitration. Opting out will not affect any other provision of these Terms.

14.7 Court Jurisdiction (If Arbitration Does Not Apply)

If the arbitration agreement does not apply or is found unenforceable, you and GHP Labs agree to submit to the exclusive jurisdiction of the state and federal courts located in Marin County, California.

15. Changes to the Terms

Plain English Summary: We may update these Terms. We'll let you know about big changes before they take effect. If you keep using Coach Fred after a change, you've agreed to it.

We may update these Terms from time to time. When we make material changes, we will:

  • Update the "Last Updated" date at the top of these Terms
  • Post the revised Terms at coachfred.app/terms and within the iOS app
  • Provide reasonable advance notice (typically at least 30 days for material changes) by email or in-app notice

Your continued use of the Service after the effective date of the updated Terms constitutes acceptance. If you do not agree, you must stop using the Service.

We reserve the right, in our sole discretion, to add new features, functionality, or business models to the Service in the future — including, without limitation, in-app purchases, subscription tiers, advertising, analytics, or tracking technologies. We will update these Terms and our Privacy Policy as needed before introducing any such changes and will obtain any consents required by applicable law.

16. General Provisions

Plain English Summary: Standard legal boilerplate — these Terms are the whole deal between us, you can't transfer them, and if a court strikes one part down, the rest still applies.

16.1 Entire Agreement

These Terms and the Privacy Policy constitute the entire agreement between you and GHP Labs regarding the Service and supersede all prior agreements and understandings.

16.2 Severability

If any provision of these Terms is held unenforceable, the remaining provisions will remain in full force and effect, and the unenforceable provision will be modified to the minimum extent necessary to be enforceable.

16.3 Waiver

Our failure to enforce any provision of these Terms is not a waiver of our right to enforce it later.

16.4 Assignment

You may not assign or transfer these Terms or your account without our prior written consent. We may assign these Terms in connection with a merger, acquisition, financing, reorganization, or sale of assets.

16.5 No Agency

These Terms do not create any agency, partnership, joint venture, or employment relationship between you and GHP Labs.

16.6 Headings

Section headings are for convenience only and do not affect interpretation.

16.7 Electronic Communications

By using the Service, you consent to receive electronic communications from us, including by email and in-app notice, and you agree that such communications satisfy any legal requirement that they be in writing.

16.8 Apple App Store Terms

If you accessed the Coach Fred iOS app through the Apple App Store, you acknowledge that:

  • These Terms are between you and GHP Labs, not Apple, and Apple is not responsible for the Service.
  • Your use of the iOS app must also comply with the Apple Media Services Terms and Conditions.
  • Apple has no obligation to provide maintenance or support for the iOS app.
  • In the event of any failure of the iOS app to conform to any applicable warranty, you may notify Apple, and Apple will refund the purchase price of the iOS app to you (if any). Apple has no other warranty obligation.
  • Apple is not responsible for addressing any claims by you or any third party relating to the iOS app, including product-liability claims, claims that the iOS app fails to conform to any applicable legal requirement, or claims arising under consumer protection or similar legislation.
  • Apple is not responsible for the investigation, defense, settlement, or discharge of any third-party claim that the iOS app or your use infringes a third party's intellectual property rights.
  • Apple and its subsidiaries are third-party beneficiaries of these Terms, and upon your acceptance, Apple will have the right (and is deemed to have accepted the right) to enforce these Terms against you.

17. Contact

Plain English Summary: Questions? Email us.

For questions about these Terms, contact us:

  • Email: [email protected]
  • Mailing Address: GHP Labs LLC Attn: Legal 111 Oak Avenue Kentfield, CA 94904 United States

Coach Fred is a product of GHP Labs LLC, a California limited liability company.